employee productivity

Ultimate Guide on How to Do The Work and Improve Productivity

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Whether you're a seasoned professional or just starting, learning and mastering the straightforward, yet sometimes difficult, practice of doing the work is the key to realizing your full potential.

employees in a boardroom meeting

Here are tips on how to do the work and improve employee productivity.

Prioritize Your Daily Tasks

The secret to prioritizing tasks properly is proactively addressing critical tasks first. This daily work hack will set a precedent for the day and ensure your efforts align with the targeted goals. 

Start your day by identifying three high-impact tasks that are aligned with your day goals.

For example, if you are a project manager with multiple responsibilities, avoid getting overwhelmed by constant emails and meetings by focusing on critical project milestones.

Apply Pomodoro Technique

The Pomodoro technique is a proven hack for increasing employee productivity and mental wellness. Usually, harmful stress responses are a result of not taking breaks and ignoring your mental wellness.

The Pomodoro technique entails working intensely for 25 minutes and then taking a 5-minute break before proceeding to the next phase.

This time management approach is effective in enhancing concentration and minimizing burnout. It optimizes productivity by breaking the tasks into manageable, focused intervals. Keep in mind poor time management is one of the factors that affect employee productivity growth.

For example, if you're in IT and do coding tasks daily. Spend 25 minutes actively coding, then take a break. This work pattern will cushion you from mental fatigue and increase productivity by enhancing your problem-solving capability and code optimization skills.

Eliminate Multitasking 

For many years, multitasking was considered one of the hacks for improving employee productivity. Employers and human resource managers encouraged it to influence employee productivity.

Multiple studies have proved it takes longer to get things done when you multitask. Switching attention and concentration back and forth results in time wastage and reduces employee productivity. On average, it takes 50% more time to complete a task if you’re handling other tasks on the side.

It's time to say goodbye to this old-age company culture and improve employee productivity by replacing multitasking with delegating.

Embrace Delegating

Increase employee engagement and spur productivity growth by not trying to do everything yourself. Delegate tasks to other members of your team to increase overall workplace productivity.

In the same breath, by concentrating on one task at a time, you enhance the quality of your work, reduce errors, and improve productivity. 

After delegating, confirm that everyone is on the same page and working by using time tracking tools to monitor your employees' productivity. Analyze and discuss the different productivity metrics with them to ensure consistency. 

Declutter your Workplace

A recent survey done in the UK found that 41% of people polled believe that having a tidy workplace boosts employee productivity.

Create a favorable working environment by transforming your office into a clean and well-organized space to enhance your workforce productivity. Visualize your office as an environment that is optimized for creativity and focus.

Hire an interior office designer to reorganize your workplace and watch your employee productivity increase.

For example, arrange your workspace with designated zones for specific tasks. Have a section for writing, a separate area for research materials, and keep only essential tools on your desk. This organization reduces visual clutter and promotes a focused work environment.

Set Smart Goals

Goal setting is one of the globally recognized ways of boosting employee productivity and overall workplace productivity. 

The goals act as a blueprint and compass that guides business leaders actions. It's also one of the life-changing therapeutic principles of improving personal growth and well-being.

For the goals to be effective in boosting business productivity, they have to be;

  • Smart
  • Measurable
  • Achievable
  • Relevant
  • Time-bound

For example, instead of a vague goal like "increase sales," set a SMART goal like "increase monthly sales by 10% within the next quarter." This targeted objective provides a clear metric for success and guides your efforts toward the set goals.

Review the goals and measure productivity to know if you are headed in the right direction. Unlike before, there are advanced tools that accurately measure productivity metrics. Use the tool's insights to make informed workplace productivity decisions.

Popl Teams is one such tool tailored to increase teams' productivity. You can use it to manage a team sizes of 10 - 1,000,000. It also works as a customer relationship management system (CRM).


Leverage Technology Wisely

Efficiently integrate productivity apps into your workflow to streamline tasks. The best team management apps will help boost employee productivity and spur employee engagement by encouraging teamwork.

Think of these apps as personal assistants dedicated to improving productivity and nurturing business success.

Use advanced team management tools to identify the impact of business outcomes and factors that affect productivity facets like labor productivity, job satisfaction, and economic performance.

You can also use the insights reports to create a work-life balance for the whole team to improve mental well-being.

For example, integrate a team and customer relationship management app like Popl Teams into your team's workflow. Use it as a virtual project manager, keeping tasks organized, deadlines clear, and team communication streamlined. Go a step further and create a digital business card for each team member to improve how they network with clients and business associates.

Reflect and Refine Your Employee Productivity Processes

Regularly assess your methods by reflecting on the results of completed projects. Imagine this process as refining a recipe – iteratively tweaking your approach until you achieve optimal employee productivity results.

Review the improved productivity report monthly to enhance employee engagement in the decision-making process. 

This practice ensures continuous improvement and adaptability in the modern working landscape.

For example, after completing a marketing campaign, conduct a post-marketing analysis. Identify what strategies yielded the best results, learn from any challenges faced, and use this information to refine your approach in future campaigns.

Conclusion

Applying these employee engagement and productivity hacks and monitoring results will help you realize the full potential of your business. 

Just as you've streamlined your work processes, consider embracing modern solutions like a digital business card to facilitate seamless networking and collaboration. The card will ensure that enhanced productivity extends effortlessly into your professional connections and help your brand realize its full potential. 

Here is our guide on how to create a free digital business card today. 

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